Executive Assistant - Preferably based in Latin America - Full Time / Asistente Ejecutivx - América Latina - Tiempo Completo
Cultural Survival
Administration
USD 14k-27k / year
Posted on Sep 23, 2025
Job Title: Executive Assistant
Position Level: Coordinator
Location - Country: Remote - preference for candidates based in Latin American countries.
Number of available openings: 1
Department: Advocacy & Communications
Reporting: Director of Advocacy & Communications
Schedule Type: Full-Time, 35-Hour/Week
OUR MISSION
Cultural Survival is an Indigenous-led NGO and U.S.-registered nonprofit that has advocated for Indigenous Peoples’ rights since 1972 by working in close partnership with Indigenous communities to support their self-determination, cultures, and political resilience. For more than 50 years, we have fostered collaborative relationships rooted in respect for Indigenous knowledge and leadership, advancing Indigenous Peoples’ rights and cultures worldwide through co-creation and shared strategies. At the heart of our work is amplifying Indigenous voices and supporting community-led efforts for self-determination.
Cultural Survival has cultivated a strong network of partnerships with Indigenous communities spanning over 70 countries across six continents. Our work is grounded in the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP).
The qualifications listed below describe our ideal candidate; however, we recognize that the best candidate may not meet every single criterion. Research shows that women and members of structurally marginalized and underrepresented groups often apply only if they meet 100% of the qualifications. Cultural Survival strongly encourages all interested candidates to apply—even if they don’t meet every requirement. We look forward to hearing why you are interested in joining our team.
Position overview
The Executive Assistant will play a key role in ensuring the smooth functioning of the Director of Advocacy & Communications’ work, providing high-level administrative, logistical, and coordination support. This position will help the Director manage priorities and deadlines, coordinate complex schedules, organize travel and events, and support communications across multiple time zones and cultural contexts.
The role will also assist in the Director’s participation in global, regional, and local processes that advance Indigenous rights, advocacy campaigns, communications strategies, Indigenous Rights Radio, and cross-departmental initiatives.
The ideal candidate will be proactive, detail-oriented, highly organized, and capable of building strong working relationships across diverse cultures. This role requires exceptional written and verbal fluency in both English and Spanish, strong intercultural communication skills, and a deep respect for Indigenous rights, worldviews, and leadership.
Status and location: Full-time (35 hrs./week), remote position. Preference for candidates based in Latin America.
Language skills required: Fluency in both English and Spanish, spoken and written, is required. Proficiency in an Indigenous language or another language is preferred but not required. Russian language proficiency is also desired but not required.
Responsibilities include
Administrative support
- Provide high-level administrative support to the Director of Advocacy & Communications, including proactive calendar management, internal coordination, and prioritization of tasks in a dynamic, multicultural environment.
- Draft, translate, edit, and proofread a wide range of documents in English and Spanish—including communications materials, advocacy content, and community engagement resources—ensuring clarity, accuracy, and cultural relevance.
- Maintain organized, up-to-date records of meetings, advocacy campaigns, publications, and strategic initiatives, supporting internal knowledge management and reporting needs.
- Prepare briefing materials, reports, presentations, and talking points for internal use and for external stakeholders such as partners, donors, Indigenous leaders, and advocacy networks.
- Track key deadlines, monitor action items, and support the timely delivery of high-quality outputs, ensuring alignment with organizational priorities and cultural sensitivity.
Meeting and calendar coordination
- Coordinate and schedule internal and external meetings for the Director, including sending invitations, managing logistics, and arranging interpretation services when needed.
- Organize and support meetings, webinars, and public events involving Indigenous partners, media representatives, UN bodies, and members of global coalitions, ensuring respectful and efficient engagement across time zones and languages.
- Maintain and manage the Director’s calendar, prioritizing appointments, rescheduling when necessary, and ensuring prompt attention to time-sensitive and confidential matters.
- Monitor special projects, task assignments, and key initiatives to ensure timely follow-up, completion, and alignment with strategic goals.
- Facilitate effective communication and seamless coordination among internal teams and external stakeholders, ensuring all participants are well-informed and prepared.
- Take accurate notes during meetings and promptly distribute clear summaries and action items to relevant parties.
Communication and interpretation
- Provide accurate, culturally sensitive consecutive or simultaneous interpretation between English and Spanish during meetings, events, or other organizational activities, as needed.
- Ensure all administrative and communication support reflects a deep understanding of cultural contexts and is responsive to the needs of staff, Indigenous partners, and collaborators.
- Facilitate clear, respectful communication with Indigenous communities, advocacy networks, and partner organizations, supporting ongoing collaboration and mutual understanding.
- Serve as a liaison on behalf of the Director to coordinate with cross-functional teams—including Advocacy, Communications, Indigenous Rights Radio, and Special Projects—ensuring consistency, alignment, and timely information-sharing across initiatives.
Travel and event logistics
- Plan, coordinate, and manage all logistical arrangements for staff and partners traveling in alignment with Cultural Survival’s mission and values, ensuring safety, cultural sensitivity, and efficiency.
- Arrange national and international travel, including booking flights, accommodations, and ground transportation, while maintaining cost-effectiveness and compliance with organizational policies.
- Organize and oversee event logistics for in-person, hybrid, or virtual gatherings, including invitation management, agenda drafting, venue selection, catering, lodging, and participant support.
- Provide assistance with immigration-related processes for external guests, speakers, or partners, ensuring smooth participation in events or organizational activities.
- Facilitate group travel planning and coordination for delegations, campaign teams, or project-based mobilizations, ensuring inclusive, respectful, and well-organized experiences.
Operational and budget assistance
- Support the Director in monitoring departmental budgets and expenditures, ensuring accurate tracking, documentation, and alignment with organizational priorities and grant requirements.
- Assist in the planning and coordination of advocacy and communications campaigns—including publications, radio content, and multimedia outputs—by facilitating task management and collaboration across internal teams.
- Help maintain systems and tools for operational efficiency, contributing to the smooth implementation of cross-functional initiatives and alignment with timelines and deliverables.
Organizational collaboration
- Actively participate in team, departmental, and organizational meetings to ensure alignment, information flow, and effective coordination across initiatives.
- Uphold and embody Cultural Survival’s core values of equity, solidarity, interculturalism, respect, humility, and mutual support in all interactions.
- Serve as a respectful, reliable, and culturally sensitive bridge between the Director and key stakeholders—including Indigenous leaders, donors, advocacy partners, and allied organizations—fostering trust-based relationships and shared understanding.
QUALIFICATIONS
We are seeking a proactive and highly organized individual who is fully bilingual in spoken and written English and Spanish, with proven experience providing high-level administrative support in the context of Indigenous Peoples’ rights, human rights, or nonprofit advocacy work. The ideal candidate will have the professional maturity to work effectively in a remote environment with a reliable high-speed internet connection, exercising discretion when handling sensitive and confidential information. They will bring a deep respect for and understanding of Indigenous Peoples’ rights, traditions, cultures, and cosmovisions, and will be committed to equity, intercultural dialogue, and collaborative work across geographies and disciplines.
- Minimum of 3 years’ experience providing dedicated administrative support to executives, directors, or senior managers, preferably within a nonprofit or mission-driven organization.
- Experience working with Indigenous communities or organizations advocating for Indigenous rights is highly valued.
- Familiarity with budgeting processes and the ability to assist in monitoring departmental expenses.
- Fully bilingual in spoken and written English and Spanish, with demonstrated professional experience in translation and interpretation (oral and written).
- Excellent editing and proofreading skills in both languages.
- Excellent verbal and written communication skills, with a strong commitment to respectful collaboration and cultural humility.
- Proficiency in an Indigenous language is highly desirable; knowledge of Portuguese, French, or Russian is a plus.
- Strong organizational and time management skills, with the ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure.
- High proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, Zoom, Adobe Acrobat, and other relevant tools.
- Proven ability to handle confidential information with integrity and discretion.
- Skilled in providing constructive and culturally sensitive feedback within diverse teams.
- Comfortable working independently with minimal supervision in a remote, multicultural setting.
- Excellent interpersonal and cross-cultural communication skills, with the ability to develop and maintain constructive working relationships across departments and with external partners.
- Experience supporting communications, logistics, and coordination for multilingual, cross-cultural teams.
- Willingness and ability to travel occasionally in a support role alongside program staff.
- Strong attention to detail and exceptional customer service orientation.
WHAT WE OFFER
At Cultural Survival, we care for our team as we care for our communities—with dignity, reciprocity, and balance. We strive to create conditions that support your long-term well-being, creativity, and sustainability.
Our benefits for full-time staff include:
- Comprehensive health, dental, and vision insurance – with up to 90% of the premium covered for individuals, partners, and families.
- Generous paid time off – including 15 vacation days, 14 organizational holidays, 12 sick days, and 3 personal days annually.
- Paid family and parental leave – up to 6 weeks annually, with additional unpaid leave available as needed.
- Income protection – employer-paid life insurance and disability coverage.
- Retirement security – 6% employer match for retirement contributions, adapted to local systems.
- Work-from-home support – partial reimbursement for home internet costs.
- Professional development opportunities – including language courses (English, Spanish, or Indigenous languages).
- Access to our Employee Wellness Program – available after completing the probationary period.
Offerings may vary based on local context and legal requirements.
SALARY: Cultural Survival offers competitive compensation that is adjusted to the cost of living in the applicant’s country of residence. To provide a reference for our compensation model, the annual salary range for a Coordinator-level position is:
Chile – $21,500 to $27,000 Argentina – $20,500 to $26,000 Guatemala – $20,500 to $26,000 Costa Rica – $20,000 to $25,500 Belize – $23,000 to $29,000 El Salvador – $23,000 to $28,500 Brazil – $17,500 to $22,500 Peru – $18,000 to $23,500 Colombia – $14,000 to $16,000 Bolivia – $14,000 to $17,500 Nicaragua – $12,000 to $16,000
HOW TO APPLY: Interested candidates should submit their application through the link provided on the Cultural Survival website under the Careers section. Applications sent via email will not be considered. Your application must include:
- Cover letter (in English or Spanish) addressed to the Director of Advocacy & Communications. In your letter, share why you are interested in the position of Executive Assistant and describe how your skills and experience meet the qualifications outlined in this posting. This letter will be considered your writing sample and should demonstrate clarity, professionalism, and alignment with Cultural Survival’s mission and values.
- Curriculum vitae (CV) or résumé highlighting your administrative experience, bilingual skills, and—if applicable—your experience working with Indigenous communities or in community-based initiatives.
Early submissions are strongly encouraged.
Cultural Survival is an equal opportunity employer committed to fostering a workplace where every team member feels valued, respected, and supported. Our diverse team reflects a wide range of cultures, experiences, and worldviews that align with our organizational values of equity, solidarity, respect, and interculturalism.
We actively welcome candidates who bring diversity in nation, geography, race, ethnicity, sexual orientation, gender identity and expression, ability, language, religion, spirituality, age, lived experiences, perspectives, and cosmovisions.
If you require a reasonable accommodation to participate in the application process, please contact us at hr@culturalsurvival.org.
(Español)
Título del puesto: Asistente Ejecutivo Nivel de la Posición: Coordinador Ubicación: Remoto - con prioridad para candidatos ubicados en Latinoamérica Número de vacantes disponibles: 1 Departamento: Defensa & Comunicaciones Reporta a: Director de Defensa & Comunicaciones Tipo de Horario: Tiempo Completo, 35-Horas por Semana
NUESTRA MISIÓN
Cultural Survival es una ONG liderada por Pueblos Indígenas y registrada como organización sin fines de lucro en Estados Unidos. Desde 1972, defendemos los derechos de los Pueblos Indígenas y hemos apoyado la autodeterminación, las culturas y la resiliencia política de las comunidades indígenas. Durante 52 años, Cultural Survival se ha asociado con comunidades indígenas para promover los derechos y las culturas de los Pueblos Indígenas en todo el mundo. El núcleo de nuestros esfuerzos se basa en respaldar y visibilizar la autodeterminación de las comunidades indígenas. Cultural Survival ha establecido una sólida red de alianzas con comunidades indígenas en más de 70 países y seis continentes. Nuestro trabajo se fundamenta en la Declaración de las Naciones Unidas sobre los Derechos de los Pueblos Indígenas (DNUDPI). Las calificaciones que se describen a continuación reflejan a la persona candidata ideal; sin embargo, reconocemos que, en ocasiones, la mejor persona para el cargo puede no cumplir todos los criterios enumerados. Estudios frecuentemente citados muestran que las mujeres y las personas de grupos históricamente subrepresentados suelen postularse a empleos solo si cumplen con el 100% de los requisitos. Cultural Survival te anima a enviar tu solicitud, incluso si no cumples con todos los requisitos para el puesto. ¡Esperamos saber por qué te interesa nuestro trabajo!
Descripción del puesto: La persona Asistente Ejecutiva desempeñará un papel clave en asegurar el buen funcionamiento del trabajo de la Dirección de Defensa y Comunicaciones, brindando apoyo administrativo, logístico y de coordinación de alto nivel. Esta posición ayudará a la persona Directora a gestionar prioridades y plazos, coordinar agendas complejas, organizar viajes y eventos, y apoyar la comunicación a través de múltiples husos horarios y contextos culturales.
El rol también asistirá en la participación de la Dirección en procesos globales, regionales y locales que promuevan los derechos de los Pueblos Indígenas, campañas de defensa, estrategias de comunicación, Radio de Derechos Indígenas e iniciativas interdepartamentales.
Requisitos de idioma: Se requiere fluidez verbal y escrita en Inglés y Español. Se prefiere, aunque no es un requisito, el dominio de una lengua indígena u otro idioma.
Responsabilidades:
- Brindar apoyo administrativo a la Dirección de Defensa y Comunicaciones, incluyendo la gestión proactiva de la agenda, la coordinación interna y la priorización de tareas.
- Redactar, traducir, editar y revisar una amplia variedad de documentos en inglés y español, garantizando claridad, precisión y pertinencia cultural.
- Mantener registros organizados y actualizados de reuniones, campañas de defensa, publicaciones e iniciativas estratégicas.
- Preparar materiales informativos, informes, presentaciones y puntos de conversación para uso interno y para actores externos.
- Hacer seguimiento a plazos clave, monitorear tareas pendientes y apoyar la entrega oportuna de productos de alta calidad.
- Coordinar y programar reuniones internas y externas para la Dirección.
- Organizar y brindar apoyo en reuniones, seminarios virtuales y eventos públicos que involucren a socios Indígenas, representantes de medios, organismos de la ONU y miembros de coaliciones globales.
- Mantener y gestionar la agenda de la Dirección, priorizando citas, reprogramando cuando sea necesario y asegurando atención oportuna a asuntos confidenciales y urgentes.
- Monitorear proyectos especiales, asignaciones de tareas e iniciativas clave.
- Facilitar una comunicación efectiva y una coordinación fluida entre los equipos internos y los actores externos.
- Tomar notas precisas durante las reuniones y distribuir de manera oportuna resúmenes claros y puntos de acción a las partes correspondientes.
- Brindar interpretación consecutiva o simultánea precisa y culturalmente pertinente entre inglés y español.
- Asegurar que todo el apoyo administrativo y de comunicación refleje una comprensión profunda de los contextos culturales y responda a las necesidades del personal, de los socios Indígenas y de los colaboradores.
- Facilitar una comunicación clara y respetuosa con Comunidades Indígenas, redes de defensa y organizaciones aliadas, apoyando la colaboración continua y el entendimiento mutuo.
- Actuar como enlace en representación de la Dirección para coordinar con equipos interfuncionales.
- Planificar, coordinar y gestionar todos los arreglos logísticos para el personal y los socios en viaje, en coherencia con la misión y los valores de Cultural Survival.
- Organizar viajes nacionales e internacionales, incluyendo la reserva de vuelos, alojamientos y transporte terrestre.
- Organizar y supervisar la logística de eventos presenciales, híbridos o virtuales.
- Brindar asistencia en procesos relacionados con inmigración para invitados externos, ponentes o socios, asegurando su participación fluida en eventos o actividades de la organización.
- Facilitar la planificación y coordinación de viajes grupales para delegaciones, equipos de campaña o movilizaciones basadas en proyectos, garantizando experiencias inclusivas, respetuosas y bien organizadas.
- Apoyar a la Dirección en el monitoreo de los presupuestos y gastos del área, garantizando un seguimiento y documentación precisos.
- Asistir en la planificación y coordinación de campañas de defensa y comunicación.
- Contribuir al mantenimiento de sistemas y herramientas para la eficiencia operativa.
- Participar activamente en reuniones de equipo, de área y de la organización.
- Promover y reflejar en todo momento los valores fundamentales de Cultural Survival.
- Actuar como un puente respetuoso, confiable y culturalmente sensible entre la Dirección y los actores clave.
CALIFICACIONES
- Mínimo de 3 años de experiencia brindando apoyo administrativo dedicado a ejecutivos, directores o gerentes senior, preferiblemente en una organización sin fines de lucro o con misión social.
- Se valora altamente la experiencia de trabajo con Comunidades Indígenas o con organizaciones que promuevan los derechos de los Pueblos Indígenas.
- Familiaridad con procesos presupuestales y capacidad para asistir en el monitoreo de gastos del área.
- Excelentes habilidades de edición y corrección de textos en ambos idiomas.
- Excelentes capacidades de comunicación verbal y escrita.
- Sólidas habilidades de organización y gestión del tiempo.
- Alto dominio de Microsoft Office (Word, Excel, PowerPoint), Google Workspace, Zoom, Adobe Acrobat y otras herramientas relevantes.
- Capacidad comprobada para manejar información confidencial con integridad y discreción.
- Habilidad para brindar retroalimentación constructiva y culturalmente.
- Comodidad para trabajar de manera independiente.
- Excelentes habilidades interpersonales y de comunicación intercultural.
- Experiencia brindando apoyo en comunicación, logística y coordinación a equipos multilingües e interculturales.
- Disposición y capacidad para viajar ocasionalmente en un rol de apoyo junto al personal de programas.
- Gran atención al detalle y orientación excepcional al servicio.
LO QUE OFRECEMOS: En Cultural Survival cuidamos de nuestro equipo como cuidamos de nuestras comunidades: con dignidad, reciprocidad y equilibrio. Nos esforzamos por crear condiciones que apoyen tu bienestar a largo plazo, creatividad y sostenibilidad.
Nuestros beneficios para el personal a tiempo completo incluyen:
Seguro integral de salud, dental y de visión.
Generoso tiempo libre remunerado.
Licencia familiar y parental remunerada.
Protección de ingresos.
Seguridad para la jubilación.
Apoyo para el trabajo remoto.
Oportunidades de desarrollo profesional.
Acceso a nuestro Programa de Bienestar para el Personal.
SALARIO: Cultural Survival ofrece una compensación competitiva que se ajusta al costo de vida en el país de residencia de la persona seleccionada. Como referencia de nuestro modelo de compensación, la escala salarial anual para un puesto de nivel Coordinador es: (ver versión en inglés)
CÓMO POSTULAR: Las personas interesadas deben enviar su postulación a través del enlace disponible en la página web de Cultural Survival, en la sección Careers. No se considerarán postulaciones enviadas por correo electrónico.
Tu postulación debe incluir: Carta de presentación y Currículum vitae (CV) o résumé