Finance Manager
Nonviolent Peaceforce
Accounting & Finance
Minneapolis, MN, USA
Posted on Mar 26, 2025
Job Title: Finance Manager
Department: Operations
Division: Finance
Duty Station: Minneapolis, MN
Line Manager: Head of Mission, NPUSA
Technical Line Manager: Group Director - Finance and Operations
Line Management Responsibility: N/A
Position Type: Full-time, exempt
Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.
OVERVIEW
The United States finds itself at a time of instability and upheaval characterized by political and social divisions, record gun sales, and an increase in hate groups and violence against targeted marginalized communities. With this upheaval comes a need to reimagine safety and security. Nonviolent Peaceforce US has partnered with local communities to offer the tools and methods of unarmed civilian protection to keep people safe, interrupt cycles of violence, and build bridges across polarized communities.
Our work is grounded in the needs, strengths, and experiences of local communities. At the invitation of local communities, NP builds relationships with community members, leaders, and organizations to identify risks to safety and ways to work together to keep communities safe. We go beyond the statistics of violent incidents to ensure holistic safety, including how people feel in and experience their community.
JOB SUMMARY
The Finance Manager is responsible for oversight of finance and compliance in NP US. The Finance Manager is a member of the NPUS Senior Management Team, and responsible for financial and accounting management; financial reporting, accounting, funds management, preparing donor finance reports, contributing to fraud control procedures, payroll, and related administrative tasks. The Finance Manager ensures compliance with donor and governmental regulations as well as Nonviolent Peaceforce’s internal policies and procedures. In its role as a support to the Programs and other Departments, the Finance Manager provides timely reports and assistance to all relevant staff as well as to HQ to ensure that financial resources are used efficiently and effectively. Although the finance manager reports to the Head of Mission, they have a technical reporting line to the NP Group Director Finance and Operations.
KEY RESPONSIBILITIES
NPUS Financial Management:
- Ensure effective, transparent use of financial resources in compliance with the organization’s policies and procedures, funder requirements, and GAAP
- Provide guidance and training to NPUS staff on financial policies and procedures as necessary
- Maintain NP’s financial accounts in Quickbooks Online and ensure the timely keeping of financial information and maintaining all financial records
- Prepare accurate and timely financial reports and activity statements for staff, donors and other stakeholders
- Coordinate with the Head of Mission and Head of US Programs to ensure compliant procurement policies and practices
- Provide financial inputs for grants budget development and donor reports
- Review, monitor and manage cashflow and accounts
- Ensure close liaison with NP headquarters and ensure timely submission of monthly, quarterly, and annual reports
- Flag issues of concern in a timely manner to the Head of Mission and the Senior Management Team
- Lead and coordinate the annual budget process for NPUS
- Coordinate audits, including contracting auditors, preparing financial and compliance documents for audits, and ensuring that all audit requirements are met
- Support the Global Finance team in reviewing the implementation and compliance of Country Programmes of the monthly checklist
- Prepare and process deposits for weekly bank deposits
- Process accounts payable
- Ensure efficient operations of the NPUS office including supply and vendor relationships
Monthly closure & Financial Reporting
- Liaise with Head of Mission and Head of Programs for monthly review of BVA report
- Close the accounts for the month ensuring that all vouchers and expenses are posted by the end of the month
- Ensure monthly closing of accounts and associated reports
- Prepare month end reports for in-country Senior Management Team and submission, including Budget vs. Actual reports and those included in NP’s internal control processes
- In liaison with program staff ensure accurate and timely reporting on budget vs. actuals reports to HQ, including variance analysis
- Ensure that the transit accounts are cleared and reconciled on a monthly basis
- Prepare and review monthly reconciliation
- Complete monthly bank, and credit card reconciliations
Payroll Management
- Process semi-monthly payroll
- Ensure that deductions and contributions are calculated and accounted for correctly
- Ensure payroll processor receives applicable tax notices
- In liaison with Head of Mission ensure correct cost allocation of payroll
Budgeting and forecasting
- Produce and analyze Budget vs. Actual reports. Review, analyze and monitor Budget vs. Actual income and expenditure
- Support the Program team in the preparation and monitoring of program/project budgets
- Work with Head of Mission to coordinate the annual program budgeting process
- Liaise closely with relevant staff for monthly review and adjustment of Country Program as well as individual project forecasts
Other
- Ensure internal controls are implemented throughout the country program with a specific focus on ensuring thorough fraud prevention processes and oversight
- Ensure due diligence, oversight and compliance with donor reporting requirements
- Coordinate and prepare for grant audits
- Process and manage bi-monthly ACH donations
- Setup and process monthly rent income and ensure timely collection
- Additional finance related duties as identified
Commitment to NP Principles
All NP employees are expected to uphold work in alignment with the organization’s guiding principles:
- Nonviolence
- Non-partisanship
- Primacy of local actors
- Civilian-to-civilian action
These principles and beliefs guide our actions and relationships, supporting our mission to protect civilians in violent conflicts through unarmed strategies
QUALIFICATIONS
Education, Knowledge and Experience
- Minimum of five (5) years’ work experience in finance and grants management within a nongovernmental organization
- Minimum qualification is a Bachelor’s degree in Accounting, Finance or equivalent
- Experience developing financial policies and procedures to ensure compliance
- Experience in setting up and managing administration and finance management systems
- Understanding of budgeting, grants management, reporting and audit processes
- Commitment to the work of Nonviolent Peaceforce
- Experience working in multi-cultural environment
- Experience in MS Office especially in excel
- Experience in QuickBooks or similar accounting software required
- Membership on an Accounting Board is an asset
- Proficiency in English, both written and oral
- Demonstrated attention to detail
Skills and competencies
- Strong communication skills - English
- Excellent problem-solving and analytical abilities.
- Excellent time management and ability to deal with competing demands
- Ability to work effectively in a team and independently
- Ability to present detailed financial information effectively to colleagues and external contacts in verbal and written English
- Commitment to the humanitarian principles (humanity, neutrality, impartiality and independence) and the work of Nonviolent Peaceforce
- Proficiency with Microsoft Office and Quickbooks Online
- Demonstrated attention to detail
- Skills in budgeting and budgetary control
- Donor Compliance and Financial Reporting
Independent Judgment/Analytical
- Ability to manage information with discretion
- Ability to set priorities, solve problems and analyse data
- Demonstrable ability to effectively process and consolidate information and documentation from multiple locations
Interpersonal
- Flexible, energetic and adaptable
- Ability to work in a multi-cultural environment
- Proven ability to build relationships
- Ability to communicate about complex financial issues to a diverse set of people with varying skillsets and capacities
KEY CHALLENGES
- Balancing the demands of internal deadlines
- Ability to work with several management stakeholders
- This role requires quite a bit of multi-tasking, ability to prioritize, and meet crucial deadlines
WORKING CONDITIONS
- This position may include challenging conditions and potentially unstable security situations
- Must be able to remain in a stationary or standing position 80% of the time
- Ability to lift up to 25 pounds
- The ability to communicate information so others will be able to understand
- Flexibility to work evenings or weekends as required
- Some occasional travel may be required
APPLICATION PROCESS
- Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page), through our website detailing their experience and how they qualify for the role. Incomplete applications will not be considered.
- The closing date for applications is April 16, 2025.
- Candidates may be selected before the closing date; apply early
- As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.
SPECIAL NOTICE
Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector. NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
NO FEE
We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.