Program and Administrative Assistant

Position Summary

The Asia Foundation (TAF) Philippines office is seeking a professional to serve as the Program and Administrative Assistant for the Promoting Growth, Resilience, Economic Stability and Sustainability (PROGRESS) project. This five-year program is funded by the Australian Department of Foreign Affairs and Trade (DFAT) and implemented by the Boston Consulting Group (BCG), with TAF serving as a subcontractor.

The Program and Administrative Assistant provides day-to-day programmatic and administrative support to the project team, ensuring smooth office operations, effective coordination of program activities, and compliance with organizational and donor policies. The position serves as a key point of contact for scheduling, logistics, procurement support, and documentation, enabling technical and management staff to focus on program delivery. This position is highly organized, detail-oriented, and comfortable working in a fast-paced, deadline-driven international development environment.

Key Responsibilities

Primary

• Assist in planning, scheduling, and coordinating program activities, workshops, trainings, and meetings, including logistics for participants and venues.
• Manage day-to-day office operations, including supplies, equipment, and facilities coordination.
• Organize and maintain both electronic and hard-copy filing systems in line with organizational recordkeeping policies.
• Support onboarding logistics for new staff, consultants, and visitors, including workspace setup and orientation materials.
• Support procurement of goods and services in accordance with organizational and donor procurement policies.

Secondary

• Support drafting, formatting, and editing of program documents, reports, presentations, and correspondence.
• Coordinate domestic travel arrangements, including flights, accommodation, and ground transportation for staff and visitors.
• Maintain program files, trackers, and databases, ensuring accurate and up-to-date records of activities, deliverables, and timelines.
• Liaise with local partners, vendors, and stakeholders to support program implementation.

Qualifications

• Bachelor’s degree in business administration, international development, public administration, or related field.
• Minimum three years of administrative, program, or office support experience with an international NGO, donor-funded project, or development administration preferred.
• Strong organizational skills with the ability to manage multiple tasks and competing priorities under tight deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based collaboration tools.
• Familiarity with donor compliance requirements (e.g., DFAT, USAID, FCDO) is an advantage.

Compensation and Benefits

The Asia Foundation offers a competitive salary and benefits package commensurate with experience, along with professional development opportunities.

How to Apply

Submit your CV and cover letter to recruitmentph@asiafoundation.org by September 15, 2026. Use the subject line: “[Surname] – PROGRESS Program and Administrative Assistant”. Note: Previous applicants need not re-apply.

The Asia Foundation is an equal opportunity employer. Only shortlisted candidates will be contacted. No phone calls, please.